HCISD Internet eMail can be accessed by
Click on COMMUNICATOR on your menu bar.
Choose MESSENGER from the menu list.

Send A Message
1. Click on New Message
2. Type in email address
3. Type in the subject of your message (do not leave this blank)
4. Type in your message
5. Click on Send

Send An Attachment
An attachment may be a document file or graphic file that you wish to send to another. You might send a rough draft of a document to someone requesting that they edit and return the edited document as an attachment to you. In order to avoid tying up the server with the attachment service, 

you should NEVER send a file any larger than 2 MB through email. If you find that you 
need to send a larger file, please call ITC (427-3085) to receive instructions on how to send 
a large file
you should NEVER send a software program as an attachment

1. Click on New Message
2. Type in email address or select address from your Address Book
3. Type in the subject of your message (do not leave this blank)
4. Type in your message
5. Click on Attach. You will open the file you want to attach by:
a. Click on File
b. Click on down arrow by Save In--Double click on C:\
c. Double click on My Documents (or folder where you saved your file)
d. Double click on the file you wish to attach. The file name will be displayed in the 
Composition window and will cover up the address of the person(s) receiving the 
message. To verify the addresses before sending, click on the Address Message tab.
6. Your message has been prepared--Click on Send

Get An Attachment
1. Double click on message in your Inbox to open it. If you see a paperclip at top, you have
an attachment. 
REMEMBER!Do not open files with extensions .exe, .vbs, .pif, .bat, .com, .lnk, .eml!
2. Click on the link to the attachment (will appear at bottom of message on left side of screen)
3. You will have the option of saving the file to a Floppy disk or Opening
4. To Open, click on Open It--click on OK. The program used to prepare the attachment
will be opened and the file will be placed in a temporary folder.
5. You can then save the attachment as a file on your computer by:
a. Click on File--Click on Save As
b. Click on down arrow by Save In -- Double click on C:\
c. Double click on My Documents if this is where you wish to save your file.
d. Your document is named, so click on Save
6. Maximize your screen--you may edit the document or use the document.
7. If you edit the document, you will want to click on File and Save in order to save any
changes you make.
8. After you have completed viewing or editing the file, you can Minimize or Close the 
program
9. You are now ready to send your edited file as an attachment.

Receive a Message
1. Click on Get Messages
2. Type in your password

Read A Message
1. Double click on the message (new messages will be in bold)
2. To add the sender of the message to your Address Book, Click on Message in your
Menu Bar
3. Click on Add Sender to Address Book

Reply to A Message
1. While a message is open, click on Reply
2. Type in your message
3. Click on Send

Forward A Message
1. While a message is open, click on Forward
2. Type in email address of person to receive 
3. Click on Send

Create A New Subfolder for Mail
1. Right click on Inbox folder
2. Left click on New Subfolder - type in a name for folder -click on OK
3. You have created a subfolder in your Inbox where you may wish to place mail

Place A Message in a Subfolder
1. Highlight the message you wish to place in subfolder by clicking on the message 
2. Place the cursor over the highlighted message and hold down the mouse. Continue to hold
down the mouse while dragging the cursor over to place the message in a subfolder. When
the subfolder is highlighted, release the mouse. The file will be removed from the Inbox and
placed in the subfolder. Click on the subfolder to verify that the message has been 
transferred. 

Delete A Message
1. Click once on a message in the mailbox to highlight 
2. Press the delete key on your keyboard
3. Click on Trash folder to view the messages that you have discarded--you may still read
a message in your Trash folder. You need, however, to empty your Trash on a regular
basis.
4. Click on File -- click on Empty Trash

Create An Address Book
1. A quick way to establish an address book is to open a message and double click on
the address of the person that sent you a message. This will open a New Card in your 
address book. Verify and add to the information before clicking on OK. 
- or-
2. Click on Communicator in Menu Bar
3. Click on Address Book
4. Click on New Card -- complete the First Name, Last Name and Email address
5. Click on OK

Send A Message Using Your Address Book
1. Click on New Message (New Msg).
2. Click on the icon Address
3. Scroll through your address book and click on the name of the person to whom you
wish to send a message.
4. Click on To: or CC: or Bcc:
5. Click on OK
6. Type in your subject
7. Type in your message
8. Click on Send

Create A List in Your Address Book
1. If you regularly send messages to a group of recipients, you can quickly address a message
by creating and naming a mailing list. You must have individual email addresses in your 
Address Book before you can add them to a list. To create a mailing list and add it to your 
address book:
a. Click on Communicator on Menu Bar
b. Click on Address Book
c. Click on New List -- Type in a name for your list. You now have a window open 
for the list and a window opened for your address book. Click and hold down your 
mouse on the Title Bar of the list window to move it to the right side of your screen. 
You can now see both windows. Drag entries from the Address Book into the list.
- or -
d. Type in name or email address for someone that is included in your
Address Book--press Enter on your keyboard
e. When you have added all names -- click on OK

Very Important! 
1.  Do not save any unnecessary messages when using the Mailman software to read your
mail. Delete all obsolete messages from the Mailman software as soon as possible.
When messages are deleted, be sure to "Empty the Trash"!
You "Empty Trash" by clicking on Folders (left side of screen) which will reveal that you have
3 folders--Inbox, Sent, and Trash. Change to Trash folder.
Place a check mark in the box to select the messages that you want to empty from your Trash
folder. Click on "Delete Marked".
2.  Mailman does not remove your messages from the mail server unless the "Options" in
Mailman are changed.  This means that your mail folder may get extremely large.
Delete messages from Trash and remove them from the server as often as possible.
Directly checking through Netscape as detailed above DOES remove the messages
from the server and saves them on your hard drive.